Privacy Policy

Our Commitment to Your Privacy

At 3rd Set Smiles, we are committed to protecting your privacy and maintaining the confidentiality of your personal and health information. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or receive treatment at our practice.

Information We Collect

Through Our Website

• Contact information (name, email, phone number) when you fill out forms
• Appointment request details
• Website usage data through cookies and analytics
• Communication preferences

At Our Practice

• Personal identification information
• Medical and dental history
• Insurance information
• Treatment records and X-rays
• Billing and payment information

How We Use Your Information

We use your information to:

• Provide dental care and treatment
• Schedule and confirm appointments
• Process insurance claims and payments
• Communicate about your treatment and care
• Send appointment reminders and follow-up care instructions
• Comply with legal and regulatory requirements
• Improve our services and patient experience

HIPAA Compliance

As a healthcare provider, we comply with the Health Insurance Portability and Accountability Act (HIPAA). This means we:

• Maintain physical and electronic safeguards for your protected health information (PHI)
• Limit access to your PHI to authorized personnel only
• Train our staff on privacy and security procedures
• Never sell or share your PHI for marketing purposes without your explicit consent
• Only share your information with other healthcare providers involved in your care

Information Sharing

We may share your information with:

• Other healthcare providers involved in your treatment
• Insurance companies for claim processing
• Dental laboratories for creating restorations
• Business associates who help us operate our practice (under strict confidentiality agreements)
• Legal authorities when required by law

We will never share your personal information for marketing purposes without your written consent.

Your Rights

You have the right to:

• Access and receive copies of your dental records
• Request corrections to your health information
• Request restrictions on how we use your information
• Choose how we communicate with you
• Opt-out of non-essential communications
• File a complaint if you believe your privacy rights have been violated

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Secure, encrypted storage of electronic records
• Password-protected computer systems
• Physical security measures at our office
• Regular security assessments and updates
• Limited access controls

Website Cookies

Our website uses cookies to improve your browsing experience. These may include:

• Essential cookies for website functionality
• Analytics cookies to understand website usage
• Preference cookies to remember your settings

You can control cookie settings through your browser preferences.

Children's Privacy

For patients under 18, we require parental or guardian consent for treatment and information collection. Parents/guardians have the right to access and control their child's information.

Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy regularly.

Contact Us

If you have questions about this Privacy Policy or how we handle your information, please contact us:

HIPAA Notice of Privacy Practices

For our complete HIPAA Notice of Privacy Practices, please request a copy at our office or contact us at the information above.